Event Planning & Event Day-Of Management Package Details
This package is designed for clients who want hands-on planning support combined with professional event-day execution. From logistics and vendor coordination to guest experience and timeline management, we ensure your event is organized, seamless, and stress-free from start to finish.
Planning & Communication
- Unlimited Client Communication
Unlimited contact via phone calls, text messages, emails, and video meetings throughout the planning process.
- Three Face-to-Face Meetings
In-person or virtual meetings, including one venue walk-through to fully understand the venue, logistics, and your event vision.
- Venue Walk-Through & Logistics Review
Detailed review of event flow, setup, breakdown, and operational logistics.
- Travel Policy for Venue Walk-Throughs
For venues over 1.5 hours away, a Zoom walk-through is preferred. In-person walk-throughs are available upon request and subject to additional travel fees.
Vendor & Contract Management
- Vendor Introductions & Meetings
Meeting vendors in person, via video chat, or by phone to ensure clear communication and strong collaboration.
- Unlimited Top-Tier Vendor Referrals
Trusted recommendations tailored to your event needs.
- Vendor Appointment Scheduling & Attendance
Arranging and attending vendor meetings upon client request.
- Accompaniment to Vendor Appointments
In-person or virtual attendance at vendor meetings as requested.
- Location, Venue & Vendor Contract Review
Reviewing contracts to ensure clarity, requirements, and expectations.
- Contract & Pricing Negotiation
Assistance negotiating vendor and venue pricing and terms.
- Invoice Review & Payment Approval
Reviewing invoices and assisting with payment approvals.
Event Design & Guest Experience
- Theme & Décor Concept Development Consultation (Additional Fee)
Assistance developing a cohesive theme, décor concept, and event aesthetic.
- Attire Assistance
Support with dress attire needs as required.
- Menu Tasting & Catering Assistance
Coordinating tastings and assisting with menu selections and catering details.
- Save-the-Dates, Invitations & Event Favors Assistance
Guidance and coordination support for event stationery and favors.
- Special Guest Accommodations
Ensuring guests with special needs are properly accommodated.
- Dietary Restrictions Management
Confirming and communicating special dietary needs and requests.
- Out-of-Town Guest Coordination
Assisting with overnight accommodations and transportation arrangements.
Timeline & Logistics
- Event Itinerary & Timeline Development
Creating a detailed event timeline.
- Final Timeline Distribution
Distributing the finalized itinerary to all vendors to ensure everyone is aligned.
Event Day-Of Coordination
- Five (5) Hours of Event Day Coordination
Includes:
- Event setup
- Vendor coordination
- Guest greeting
- Seating organization
- Gift and card acceptance and management
Venue Search Services (Included)
- Scheduling and attending venue tours
- Gathering venue rules, restrictions, and “do’s & don’ts”
- Reviewing venue contracts and policies
- Discussing available dates, times, setup and breakdown windows
- Reviewing guest parking arrangements
- Identifying venue fees, hidden fees, and deposit requirements
- Communicating directly with venue managers or owners
If the client is out of town, venue tours can be conducted via live video chat when available.